DocuMentor Collector's Record
Over the years, individuals and households accumulate possessions that are important to their owners. Some objects are carefully chosen to build or enhance a collection; others are purchased as needed for daily living, and some are inherited. Additionally, antiques, art, and collectibles are being acquired by more people than ever before. Some owners have cataloged and organized important information about their possessions, but most people have not, because they do not know how . The DocuMentor Collector's Record is designed for collections large or small and for articles of diverse types and values. In addition to being useful to individual collectors, it is applicable to the collections of small museums, historic properties, and corporations. Whether your possessions are as costly as collections of silver, porcelain, art, or furniture; or as sentimentally valuable as Aunt Millie's teapot; or whether you collect a single type of object, you should describe, record, and assemble relevant documents about these objects for several important reasons.
In case of theft, loss, or damage, you need to prove ownership and provide descriptions with supporting information in order to be compensated for your loss or to help the police identify and recover your stolen valuables. The DocuMentor Collector's Record provides the means to readily supply that information.
PREPARING FOR AN APPRAISAL
If you insure antiques, fine art, jewelry, or other objects, your insurance company will undoubtedly require a professional appraisal. By providing your documentation, you will spare the appraiser from certain tasks, resulting in dollar savings for you, since appraisers usually charge an hourly fee. The DocuMentor Collector's Record is invaluable for thorough documentation.
TRANSMITTAL OF FAMILY HERITAGE
Family pieces are often carelessly disposed of simply because succeeding generations are unaware of their actual or sentimental value. In addition to such standard information as measurements, dates, and purchase prices, your DocuMentor Collector's Record can capture the family history and provenance of things you care about all in one complete package.
In time, each of us will leave our treasures behind us, for the use of others. The DocuMentor Collector's Record can help you with decisions about which objects you will leave to specific heirs.
If you sell an object or give it to a museum or other institution, the DocuMentor Collector's Record can give detailed information from acquisition to sale or gift, thereby providing you with a factual basis for tax benefits.
Documenting is part of caring for your collection, in addition to your own knowledge of how to clean, store, display or use your objects. It will enhance your own and others' enjoyment of your treasures. The DocuMentor Collector's Record was designed to help you care for and acquire more knowledge about your objects.
THE DOCUMENTOR FORMAT
The DocuMentor Collector's Record is a flexible, looseleaf package that was developed by Elizabeth Poel, a collector who is a retired professional archivist, librarian, and teacher with many years of experience. By adapting museum practices to individual collections or households, the DocuMentor Collector's Record enables you to better control and manage your possessions. The DocuMentor Collector's Record has archivally-safe, standardized, detailed worksheets to document information about your objects, along with archivally-safe, permanent document protectors to assemble each worksheet and other related documents into one concise and comprehensive "object record." This unique format allows additional information, such as photographs, bills of sale, and reference materials to be added at any time without reorganizing the volume. Tabbed dividers enable you to logically organize your completed object records, and special forms enable you to create simple indexes for quickly locating an object record. Additionally, a compact disc (CD) containing the catalog and index forms is included for those who wish to do their cataloging on the computer rather than filling out the forms manually. Central to the DocuMentor Collector's Record is the manual of instructions that explains how to proceed with documenting. To start using the package, instruction is helpful but not necessary. DocuMentor offers workshops, individual instruction, and personalized service.
This package includes: